How To Run A Management Meeting That Works In 5 Easy Steps

This is Dave, riding to his death.

He knows his business is finished.

And he knows why.

 

He’s never got the hang of this “management stuff”.

 

It looks like he’s about to pay the ultimate price.

Unless something can help him turn it around.

And QUICK!

His staff have started to walk out.

One of them took 3 other employees with them.

And the morale has never been worse.

It’s showing up with the customers.

They’ve never had more complaints than they are getting now.

 

3 Destructive Reasons His Team Fell Apart

All because of 3 destructive reasons:

1. Dave doesn’t communicate with his team
2. The team has no direction, they turn up, work and go home
3. And they don’t know how they’re performing.

Then Dave came across something that has all the answers.

If he uses it, he’ll turn it all around.

It will transform his business and his life.

Because thousands of other business owners have used these principles to grow their businesses.

And they saw exponential growth.

So if you’re like Dave and you’ve had troubles with your team, you’re problems are soon to be solved.

IF…

And it’s a big IF…

You use it.

And take action.

The 5 Steps 

When Dave first saw these 5 steps.

He knew they’d be the cure to his biggest problems.

He’d struggled for years with communicating with his team, giving them direction, and letting them know how they were performing.

Truth be told.

Dave didn’t even know how they were performing.

But instantly, it made sense.

He was so excited to use them, he jumped up and gave his business coach the biggest hug he’d ever given anyone that didn’t share his surname.

So he pinned them up on his office wall. The 5 steps that show you how to run a management meeting.

1. How To Run An Annual Management Meeting

Annual Meetings: Setting the Vision

Annual meetings play a crucial role in charting the course for the business’s future and setting a clear vision or north star. These meetings bring together business owners and directors to align their goals. From those goals, they define the strategic direction for the coming year. Let’s delve into the key components of annual meetings:

What’s The Purpose of Annual Meetings

Annual meetings provide a dedicated platform for business owners and directors to collectively decide where they want the company to be in the next year.

 

It’s a time to reflect on past performance, assess market trends, and strategise for the future. These meetings set the tone for the entire organisation and lay the foundation for success.

Setting Goals and Targets

During annual meetings, you should choose specific goals and targets for the upcoming year.

These goals should include things like turnover, net profit, cash position/bank balance, and the number of employees. Setting measurable targets provides a clear direction for the team. Without them, how do you know which direction to take?

Individual Projects to Support the Annual Strategy

How do you make sure you nail the annual strategy? Accountabilty is key. Especially in a world where it’s so easy to get distracted. A good business coach will hold you accountable and keep you focused on the important stuff. Another key aspect is breaking it down into actionable projects.

During the annual meeting, business owners and directors should identify three or four key projects that each person should undertake throughout the year.

These projects should directly contribute to the overall strategy and help propel the business forward.

Attendance and Duration

Annual meetings typically require the presence of the business owners, directors, and senior management.

It is vital to have the key decision-makers in the room to facilitate effective discussions and decision-making. The duration of annual meetings should be kept within a maximum of two days.

2 full days allow for focused deliberations without being too overwhelming.

Summary

The whole point of the annual strategy is to decide where the company is going. And how you’re going to get there. The rest of the projects and strategies that you execute for the rest of the year should be made on the decisions at the annual meeting.

 

2. How To Run A 90 Day/Quarterly Management Meeting

90-Day Meetings: Breaking Down the Strategy

Alright, let’s dive into the nitty-gritty of 90-day meetings and how they help break down the big-picture strategy into manageable chunks. Here’s what you need to know:

What’s The Purpose of 90-Day Meetings

Picture it.

You’ve got your annual strategy all mapped out, but now it’s time to tackle the specifics.

That’s where 90-day meetings come into play. Getting specific. And setting clear actions.

These meetings provide a dedicated space to dive deep into your annual strategy. They help figure out which projects will get you closer to those big goals.

It’s all about breaking it down into smaller, achievable steps.

Starting with the End in Mind

Ever heard the saying “start with the end in mind”? Well, it holds true here too.

During your 90-day meetings, it’s important to keep that end goal front and center.

By reminding yourself of your annual strategy, you can reverse engineer your way to success. It’s like having a roadmap that guides you every step of the way.

Aligning Projects with Annual Goals

Remember those goals you set during the annual meeting? Well, now it’s time to align your projects with those goals.

Each project you undertake should directly contribute to the bigger picture.

Think of it as connecting the dots between your 90-day plans and the annual strategy. This way, you ensure that every effort you put in moves you closer to that ultimate vision.

Developing a 90-Day Plan

To make the most of your 90-day meetings, it’s crucial to develop a solid plan.

Start by clearly defining the result you want to achieve at the end of the quarter. Be specific and set key performance indicators (KPIs) or critical numbers to track your progress.

Then, break down the project into three key actions that will propel you toward your goal. And don’t forget to break those actions down even further into manageable weekly tasks.

Summary

By embracing 90-day meetings, you’re breaking down your strategy into achievable milestones.

But also you are making sure that everyone is on the same page and moving in the right direction. So, gear up, break it down, and get ready to conquer those quarterly goals.

 

3. How To Run A Monthly Management Meeting

Monthly Meetings: Assessing Performance and Growth

Alright, folks, let’s talk about monthly meetings. And how they play a vital role in keeping tabs on performance and fostering growth. Here’s the lowdown:

What’s the purpose of Monthly Meetings

The purpose of the monthly meeting is to improve the team and let them know how they are performing.

Monthly meetings are like pit stops in the race towards success.

They provide an opportunity for the whole team to come together and take stock of how things are going.

It’s a chance to sync up, share updates, and tackle important topics that keep the business humming.

It’s also a great time to train the team while they are all together. That way, every team member is having some form of training every month.

Progress Reviews and Dashboard Updates

Now, we can’t just rely on gut feelings, can we?

Monthly meetings are the perfect time to dig into the nitty-gritty of performance.

Managers, this is your time to shine!

Share progress reviews, update the team on the dashboard and key numbers, and let everyone know how the company is doing as a whole. It’s all about transparency and making sure everyone is on the same page.

Celebrating Achievements

Hey, let’s not forget to celebrate the wins!

Monthly meetings are the perfect platform to recognise and applaud the achievements of the team.

Did someone exceed their targets?

Give ’em a shout-out!

Did a department hit a milestone? Break out the confetti.

Celebrating achievements boosts morale, creates a positive vibe, and keeps everyone motivated to reach even greater heights.

Training Opportunities

Knowledge is power, my friends.

Take advantage of monthly meetings to provide some valuable training.

Whether it’s a quick session on a hot topic, a skill-building exercise, or a knowledge-sharing session. Use this time to enhance the capabilities of your team. When everyone is equipped with the right tools and know-how, the whole business thrives.

Summary

So, gear up for your monthly meetings. They’re the perfect platform to assess performance, update the team, celebrate successes, and equip everyone with the skills they need to keep charging ahead.

It’s time to make those meetings count and supercharge your growth.

 

 

4. How To Run A Weekly Management Meeting

Weekly Meetings: Tracking Progress and Alignment

Alrighty, folks, let’s dive into the world of weekly meetings and how they help us stay on track. They keep us aligned, and nailing goals. Here’s the lowdown…

The Purpose Of Weekly Meetings

Weekly meetings are like a compass in the whirlwind of business. They keep us focused, ensure we’re making progress, and help us stay aligned with our goals and plans.

The purpose of weekly meetings is to stay on track with the 90-day goal.

These meetings are the perfect opportunity to touch base, sync up with the team, and make sure we’re all heading in the same direction.

Structure and Agenda

To make the most of our weekly powwows, it’s important to have a structure and a rockin’ agenda.

We want these meetings to be efficient and effective, right?

Start off with a quick catch-up, and share a “What I Feel Like Expressing” (WIFLE). In a WIFLE you just state what’s been on your mind, how your job/tasks have gone, and how you feel. It’s a great moment to keep the vibe open and connected. WIFLEs also let communication flow nicely between each team member.

Then, dive into the successes of the week from everyone – let’s give each other some high-fives. Next up, and most importantly it’s time to get down to business.

Reviewing the Dashboard and Key Numbers

Numbers, numbers, numbers – they tell us the story of our progress.

During our weekly meetings, it’s crucial to review the dashboard and key numbers.

How are we tracking towards our 90-day goals? Are we hitting those important milestones? Let’s discuss the trends, spot any challenges, and brainstorm ways to keep moving forward.

Updates on 90-Day Goals

Remember those awesome 90-day goals we set?

Well, the weekly meeting is where we share updates on our progress.

Each member of the management team should give a quick update on their 90-day goals.

It’s a chance to keep everyone informed, address any roadblocks, and make sure we’re all in sync with our collective objectives.

So, folks, let’s make our weekly meetings count! They’re our compass, our touchpoint for progress, and our chance to ensure we’re on the right track.

With a solid structure, a focus on key numbers, and updates on our 90-day goals, we’ll keep the momentum going and achieve greatness together. Now, let’s rock those weekly meetings like the superstar team we are.

 

5. How To Run A Daily Management Meeting

Daily Meetings: Enhancing Communication

Alrighty, folks, let’s chat about daily meetings and how they level up our communication game. Here’s the deal:

The Purpose of Daily Meetings

Daily meetings are like power-packed communication sessions on steroids. Their purpose?

To enhance communication throughout the entire business in lightning-fast time.

Seriously, in just 30 to 45 minutes, a message from the business owner can reach every single person in the team. Talk about efficiency.

Efficient Updates

In these daily huddles, we want to keep things snappy and focused. No time for chit-chat or beating around the bush.

We kick things off by sharing updates from yesterday and discussing what we have planned today. But remember, folks, let’s avoid generalities. Instead of saying, “I’ve got a meeting tomorrow,” give the details – who, what, when, where.

Keep it specific, but keep it concise.

Avoiding Common Pitfalls

Now, let’s talk about what kills meetings faster than a dropped smartphone – generalities and waffling.

Nobody has time for that!

So, if someone starts going off-topic or talking about things that aren’t important, we kindly remind them that they’ve only got two minutes each.

That keeps things focused and on track. Oh, and one more thing – let’s finish the meeting right on time. It sets the tone for no waffling and keeps the energy high.

Promoting Communication Throughout the Organisation

Daily meetings aren’t just for the top dogs. Oh no, we want to spread the communication love throughout the entire organisation.

Here’s the plan.

The exec team or most senior members of the business start with their huddle.

Then they share updates with their respective teams.

And you know what?

We’ll keep layering it down the line until everyone in the business has had their daily dose of communication.

It’s all about keeping everyone in the loop, connected, and ready to rock.

That includes those at the bottom of the ladder, communicating and updating those above them.

So, folks, let’s embrace the power of daily meetings.

They’re our secret weapon for lightning-fast communication.

Updates, specific details, no waffling – just snappy, efficient communication. It helps keep the whole team on the same page.

Get ready to step up the communication game and watch the magic unfold.

Summary

It changed the game for Dave.

He went from having members of staff leaving.

Morale at rock bottom.

And inches away from closing his business.

To having an engaged team, that loved to be there.

They were communicating.

Finishing jobs quicker.

And hitting targets.

The only thing he did…

…Implement the 5 steps above.

And it saved his bacon.

 

Have you had any challenges with your team? If so, what did you do about it?

Let us know in the comments box